Submitting requests

• Submitting a leave request

  Submit a request for leave or another absence in the browser or the mobile app — choose the dates, the request type and the recipient, then track the status in the list.Some readers

• Who can submit a leave request?

  A request for leave or an absence can be submitted by every role except an Advisor. The scope — for yourself only or for employees too — depends on the access level.Some readers

• Part-day (hourly) leave

  When an employee only needs a few hours off, submit an hourly request — choose one day, turn "All day" off and then give the hours.Few readers

Creating Applications

• Request type settings

  Create request types for leave and absences — set the type, the calculation rules, the limits and the reset method for the new year.Some readers

• Request limits

  A request limit is the pool of days of a given absence type per year. You set it globally for the organisation and individually for an employee; the system keeps track of the available days.Some readers

• Assigning requests to an employee

  You assign request types to an employee individually on their profile, on the Requests tab, and that is where you set their annual pool of days.Some readers

Accepting and Statuses of Applications

• Who can approve requests?

  Requests are reviewed by the Location Manager and the Organisation Administrator — they approve or reject them with one click in the browser or the mobile app.Some readers

• Request statuses

  Every request has a status: To review, Approved or Rejected. You can check it in the request list, on the dashboard and in the mobile app.Some readers

Frequently Asked Questions (FAQs)

• Why can’t I submit a request on an employee’s behalf?

  You have the permission but the system will not save the request for the employee? Usually it is a missing assigned request type, a limit, or a request for the same period.Few readers

• What happens to unused leave?

  What happens to an unused limit at the end of the year depends on the request type setting — None, Carryover or Reset.Some readers

• What happens when an employee reports sickness?

  Sickness is reported in Proplanum as an absence request (sick leave). The supervisor gets a notification, an attachment can be added, and the schedule is easy to adjust.Some readers

• Who can add sick leave requests?

  A sick leave request can be submitted by anyone except an Advisor. The "sick leave" type is created by the Administrator as an Other type — unlimited, no approval, with an attachment.Some readers

• Can I submit a leave request from the mobile app?

  Yes — you can submit a leave request and other absences in the Proplanum mobile app. You choose the type, the dates or hours, the recipient and submit.Some readers

• Editing and cancelling a request

  A submitted request cannot be edited — to change it, withdraw it with one icon in the row and submit a new one. Withdrawn days go back into the limit.Few readers

• What do the “Skip weekends” and “Skip holidays” options do?

  Two switches in the request form decide whether weekends and holidays in the chosen range count towards the leave. They are on by default, so days off do not use up the limit.Few readers