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Employee guide to the mobile app

The Proplanum mobile app gathers everything about your work in one place: when your shifts are, how much you have already worked, what tasks you have and what stage your leave request is at. This guide goes through the tabs one by one and shows what you use day to day.

Dashboard

The dashboard is the start screen. At the top is the tile for your nearest shift with time tracking, below it the monthly summary, upcoming shifts and your requests.

The "Month in numbers" section shows hours worked against hours planned, plus counters: shifts, open shifts, swaps and requests. Counters only appear for the modules your company has turned on.

Tip: The full monthly summary opens with the "Statistics →" link — it is described in Your work time and statistics.

Starting and ending a shift

Before a shift the tile shows its hours and the "Start shift" button. Under the button you can see from what time starting is possible.

During the shift the same tile counts your work time and progress, and the button changes to "Stop time". The details are described in Starting and ending a shift.

Caution: Your employer may require GPS to be on for time tracking. Without confirming your location the app will not let you start a shift.

Schedule

The Schedule tab has four views: Agenda, Day, 3-day and Month. You switch between them with the icon in the top bar.

Tapping a shift opens its details: hours, position, location and planned breaks.

From the same tab you report your availability and propose a swap or a give-away. They are covered by Schedule views in the app and Swapping and giving away a shift.

Requests

On the Requests tab you see the card with your leave limits, the list of submitted requests grouped by month, and the plus button for submitting a new one.

How to fill in the form is described in Submitting a leave request.

Tasks

The Tasks tab shows everything you have to do, laid out day by day. You filter by status and date range, and you change the status directly in the task details.

Chat

The Chat tab is the company messenger — one-to-one and group conversations in one place, without private messaging apps.

Details in What is chat and who can use it?.

The menu icon in the top left corner opens the side panel: the location switcher, "My profile", notification settings, the help centre and sign-out.

In your profile you can check your details, your QR code for KIOSK, your PIN and your notification preferences.

Important: The QR code and PIN from your profile are used to clock in at a KIOSK terminal when you do not have your phone with you — see Identification methods in KIOSK.

The app also works with no signal — what you see then and when data syncs back is described in Working offline and synchronisation.

Updated on: 09/08/2026

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