Work time alerts are notifications sent to a supervisor that flag discrepancies between planned and actual work time — lateness, an early finish or an absence from a shift. They let you react faster to problems with time tracking and keep settlement accurate. You configure alerts at the location level; the settings can be changed by the Organisation Administrator, the Advisor and the Location Manager.

Configuring work time alerts

You turn alerts on and fine-tune them in the location settings, on the "General" tab. You configure each location separately, so you can set different thresholds for different workplaces.

1. Sign in to the web version of Proplanum and go to the "Locations" tab from the toolbar.
2. Click the name of the location you want to edit to open its settings.

3. From the list of tabs on the left choose "General".

4. Go to the "Work time alerts" section and set the recipient and the thresholds for individual events (described below).

5. Once you have made your changes click "Save" before leaving the location settings.

The alert recipient

First decide who is to receive the notifications. There are two options:

• "All managers" — alerts go to the Managers assigned to that location.
• "Schedule authors" — the alerts go to the person who created and published the schedule (the system sends the notifications automatically).

Events and thresholds

For each event you set how long to wait before an alert is sent. The value "never" turns that alert off.

• Employee lateness — how long after the planned shift start to send an alert about lateness (15 minutes by default).
• Early finish of work — when to send an alert if an employee ends a shift earlier than planned (never by default).
• Employee absence from a shift — how long after the planned shift start to send an alert about an absence (never by default).

The remaining settings on the same tab are described in General location settings. Lateness thresholds and automatic approval of entries are fine-tuned in Work time tracking (RCP) settings.

Updated on: 09/08/2026