Two pages of the location editor decide what employees at a given location can report and who is told about what happens during a shift: "Availability and requests" (the SCHEDULE group) and "Work time alerts" (the TIME TRACKING group). You adjust these settings separately for each location as an Organisation Administrator, an Advisor or a Location Manager.

Opening them

1. In the menu on the left click Locations (the ORGANISATION group).
2. On the chosen location click the pencil icon ("Edit location") in the row or the ⋮ menu.
3. In the settings panel on the left choose "Availability and requests" or "Work time alerts".

Availability

The section controls whether and who can report their availability, and how far in advance.

• "What employees can submit" — a multi-choice list with the Availability and Unavailability options. Choose which of them employees can report.
• "Access to availability features" — points to the group of employees with access to the feature. The options are: For all employees, Only for employees on a mandate or B2B contract, Only for employees on an employment contract.
• "Minimal declaration time" — tick this to require employees to report unavailability a minimum time in advance. Once ticked, fill in the "Days amount" field (the days of notice).

Requests

Here you set the rules for handling requests at a given location.

• "Deduct the limit in hours according to the schedule" — once a request is approved, the system adds up the lengths of the shifts the request overlaps and reduces the limit by that many hours. When there is no shift planned on a given day, it deducts 8 h multiplied by the full-time equivalent by default. Useful with an averaged working time system.
• "Option to declare delegation" — lets employees submit business trip requests. Only those who have the Business trip request type assigned will be able to.
• "Allow manager to manage requests" — lets a Manager approve, reject and submit leave requests on behalf of their employees.

Work time alerts

The "Work time alerts" page (the TIME TRACKING group) decides who receives notifications about events during a shift and after how long the system sends them.

• "Notifications recipient" — who gets the alerts. The options are: Schedule creator (the default) or All managers.
• "Employee late arrival" — tick to turn the alert on and choose the time threshold from the planned shift start. 15 minutes by default.
• "Employee early finish" — an alert when an employee ends work earlier than planned. Never by default.
• "Employee absence on shift" — an alert when an employee does not turn up for a planned shift. 60 minutes by default.
• "Reminder before shift" — the only entry that goes not to the manager but to the employee themselves: a push notification ahead of the planned shift start. You pick the notice from a list running from 5 minutes to 5 hours; ticking the option suggests 30 minutes.

Saving changes

Once you have made your changes click "Save" to keep the settings. The "Revert changes" button restores the values from before the edit, if the save has not been performed yet.

Updated on: 08/09/2026