Work time tracking (RCP) lets employees record the actual start and end of a shift, and lets you compare it with the schedule and settle it. The TIME TRACKING group in the location editor holds three pages: "Registration" (whether the tool is on and how attendance is verified), "Rounding and approval" (how the system rounds the recorded times and approves entries) and "Work time alerts". These settings are available to the Organisation Administrator, the Advisor and the Location Manager.

Opening the time tracking settings

1. In the menu on the left click Locations (the ORGANISATION group).
2. On the chosen location click the pencil icon ("Edit location") in the row (or the ⋮ menu).
3. In the settings panel on the left choose "Registration" from the TIME TRACKING group.

Turning the time tracking tool on

At the top of the "Registration" page there is the "Enable time tracking in this location" switch. Turn it on so that employees at this location can record their work time — with it off the remaining settings have no effect.

Verification and the method of recording

These settings decide where and when an employee can start recording.

• Location verification when clocking — requires the employee to confirm their GPS location while recording attendance through the mobile app.
• Time tracking outside a shift — allows work time to be recorded even when the employee has no shift planned in the schedule.
• Time tracking in the mobile app — allows starting and ending the time measurement directly from the employee's mobile app. When you turn this option off, time can be recorded only through Proplanum KIOSK on a company tablet or phone, and on their own phone the employee only sees the hours worked.
• Do not deduct paid break time — when on, the time after a paid break is overrun is not treated as an unpaid break and does not reduce work time.
• Recalculate break types when tracking stops — when time tracking stops, unpaid breaks are reclassified as paid up to the allowance set in the organisation break policy (Company Settings → Overtime and paid breaks).

Early time tracking start

In the "Value (min)" field under the "Early time tracking start (min)" setting, enter how many minutes before the planned shift start an employee may begin recording. The allowed range is 10–360 minutes, 120 by default. Before that window the system blocks the option to start recording.

GPS accuracy

In the "Accuracy (in metres)" field under the "GPS accuracy rounding" setting, determine the radius (in metres) within which an employee can record work time. 100 by default.

Rounding and approval

The "Rounding and approval" page lets you save the planned shift hours instead of small deviations at clocking.

• Default rounding to 5 minutes — when on, entries not covered by other rules are rounded to 5 minutes; when off, they are recorded to the minute.
• Start time rounding — choose from the list (Never / 5 / 10 / 15 / 20 / 30 / 60 minutes) how far before the planned shift start a clock-in should be saved as the planned hour. 15 minutes by default.
• Lateness tolerance — choose from the list (Never / 5 / 10 / 15 / 20 / 30 / 60 minutes); it works together with start rounding: it sets how far after the planned start a clock-in is still saved as the planned hour. Together the two settings form a window around the planned start in which the time is saved as the shift's planned hour. 10 minutes by default.
• End time rounding — choose the threshold (Never / 5 / 10 / 15 / 20 / 30 / 60 minutes) within which a shift-end clock-out (before or after the planned hour) is saved as the planned end hour. 5 minutes by default.

Automatic time entry approval

The "Automatic time entry approval" setting is a list of deviation thresholds from the plan, not an ordinary switch. Choose a value (Never / 5 / 10 / 15 / 20 / 30 / 60 / 120 / 240 minutes) within which a time entry automatically gets the "Approved" status without a supervisor's confirmation. 15 minutes by default. Choose "Never" if every entry is to be approved by hand.

Once you have made your changes click "Save".

Updated on: 08/09/2026