Employment templates let you prepare a ready-made set of working conditions and available requests once, and then assign it to many employees in bulk. That way you onboard the team faster and with fewer mistakes — you can create several variants, for example a separate one for full time, half time, a mandate contract or B2B.

How to create an employment template

1. In the menu on the left click Company settings (the cog icon at the bottom of the menu).
2. Pick Employment templates.
3. Click Add employment template in the top right corner.
4. Enter a name and a description so the purpose of the template is easy to recognise.
5. Configure the two sections: Employment conditions and Available requests.
6. Save the template.

The two sections of a template

Each section has its own toggle that switches it on or off in the template. If you want the template to cover only one of them, switch the other off with the toggle on the right.

Employment conditions

In this part you set the most important working parameters:

• Contract type — pick: employment contract (with the working-time fraction), mandate contract or a B2B contract.
• Night time — set the start and end of the night period.
• Hour limit — the maximum number of hours an employee may have scheduled in the settlement period. If you have a set limit (for example 160 h a month), enter it here and the system will keep an eye on the hours and tell you when it is exceeded.
• Salary limit — the maximum amount of pay in the settlement period. Useful when you want to stay within budget. In that case the employees have to have pay rates set.
• Period rates — set the rates that apply from a chosen date. You can define rates in date ranges and assign different rates to different positions.

In this section you also pick the Work system from a dropdown (6 options):

• Basic
• Equivalent 12h
• Equivalent 16h
• Equivalent 24h
• Weekend
• Continuous operation (brigade)

There are also checkboxes:

• Medical norm 7:35 — tick it if the employee is subject to the working time norms for healthcare providers.
• Flexible working time — allows work to be planned at flexible hours.
• The template sets the disability degree — described below.

The disability degree in a template

A disability degree lowers the working time norm, so the template treats it more carefully than the other fields — you decide yourself whether the template is to manage it at all.

• Checkbox off (the default) — the template does not touch the degree saved for the employee. Applying the template updates the other conditions and leaves the certificates untouched.
• Checkbox on — you pick a value from the list, and the template overwrites the degree for every employee you apply it to. Picking "None" means deliberately removing the certificate.

Once the checkbox is on, the list stays empty and you have to indicate a value — without it the template will not save. More about the degrees themselves and their effect on the calculations in Disability degree – questions and answers.

Available requests

In this section you assign requests (for example leave, sick leave) to the template:

1. Tick the checkbox next to the request you want to add (the entry will be highlighted in blue).
2. On the right enter the limit (for example the number of days) for that request.

What next with the template

Once saved, the template lands on the list and is ready to use. You assign the template to employees (in bulk, along with groups) in the team management section — see Team management.

If you are wondering how a template differs from an individual employee's settings, see How does an employment template differ from an individual employee's settings?.

Updated on: 09/08/2026