Articles on: Using Proplanum as an Employee

Syncing the schedule with Google Calendar

Turn the sync on and copy the link

You start the sync in the Schedule tab (the icon on the left navigation bar). On the toolbar above the schedule click "Calendar sync".

Go to the Schedule tab.
On the toolbar click "Calendar sync".

The Calendar sync button in the Schedule tab

In the window click "Turn sync on" — Proplanum will generate your private link (an .ics file) and a QR code.
Click "Copy" to copy the link to the clipboard.

The sync window with the iCal link and the QR code

The QR code comes in handy when you want to add the schedule to the calendar on your phone — scan it with the camera instead of typing the link out.

Remember: In the calendar you subscribe to you will see your shifts and your approved leave. Changes to the schedule refresh automatically — there is no need to add the calendar again. To simply view your schedule in the app, see Checking your schedule.

Add the calendar in Google Calendar

With the link copied, add it in Google Calendar as a calendar from a URL:

In Google Calendar open the "Other calendars" menu.
Pick "From URL".
Paste the link you copied.
Click "Add calendar".

The full sync settings (with ready instructions) are in the profile menu — click the avatar in the bottom left corner and pick "Calendar sync". Besides Google Calendar there are also instructions there for iPhone, iPad, Android and Outlook.

The full sync settings with the instructions for Google Calendar

Caution: The link is private — anybody who knows it will see your schedule. If the link has leaked, go to "Calendar sync" in your profile and click "Generate a new link" (the old one stops working). You can turn the sync off at any time with the "Turn sync off" button.

Updated on: 10/08/2026

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