Articles on: Task Management

What is the difference between a task and information?

In the "New task" window you first choose the kind: "Task" or "Information". In short: a "Task" is an obligation with a deadline and a completion status (it can have subtasks), while "Information" is a message — with no status and no subtasks.


Task


  • has a completion status: Not started, In progress, Completed, Rejected
  • can have subtasks
  • is used to plan obligations with completion control


Remember: the main status will only change to "Completed" once all subtasks are Completed.


Information


  • has neither a status nor subtasks
  • is used to pass on messages, for example an announcement or a reminder about a meeting


What they have in common


  • both kinds can be one-off or recurring
  • you assign both to chosen people
  • you create both in the same "New task" window, choosing the kind at the start


Tip: if you only want to communicate something and do not need to track completion — choose "Information". When completion control or a breakdown into steps matters — choose "Task".


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Updated on: 09/08/2026

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