Employee availability
Proplanum allows employees to report their availability. This article is intended for Organization Administrators, Advisors, and Location Managers. You will learn how to configure settings so that employees can submit availability requests and how to set these parameters.
Better planning - facilitates creating schedules that align with employee availability, increasing operational efficiency.
Reduced conflicts - reduces the number of conflicts arising from misunderstandings about availability.
Increased productivity - employees are more motivated when their preferences are considered, leading to higher performance.
Time savings - automating the availability reporting process saves time for supervisors and the HR department.
Better organization - enables better human resource management and ensures adequate shift coverage at each location.
Log in to the web version of Proplanum and go to the "Locations" tab from the toolbar.
Select the location you want to edit by clicking the three-dot icon on the right side and choose "Edit."
From the left sidebar, select "General."
Remember: The values of the general settings have been predefined in the system, but you can edit them as you wish.
Specify what access to accessibility features your employees will have. Choose the group for which the accessibility feature will be available from the available options:
- for all employees
- only for contract employees
- only for full-time employees.
Important: This setting is related to the configuration of your employees' employment conditions. Detailed information on the configuration can be found in the dedicated article "Configuring Team Member Employment Details"
Specify the minimum declaration time - decide how far in advance employees can report their unavailability (in days).
The specified availability of employees will be visible in the planned work schedule. More information on how to display the schedule can be found here.
In the Schedule tool, select the view with the "Availability" option checked from the left toolbar, and you will see it in the planned schedule.
After logging into your account through a web browser, select "Requests" from the toolbar, and then Calendar in the upper right corner.
You will see a calendar with the availability specified by employees for the selected period.
Select "List view" in the upper right corner to return to the list of employee requests.
Log in to your account through a web browser and go to the "Team" tab. Find the employee from the list whose availability you want to check, then click the options button on the right side and select "Availability calendar". In the new window, you will see the employee's detailed availability for the specified month.
Reporting availability by employees significantly facilitates schedule planning. This makes the planning process faster and more efficient.
Benefits of allowing employees to submit availability
Better planning - facilitates creating schedules that align with employee availability, increasing operational efficiency.
Reduced conflicts - reduces the number of conflicts arising from misunderstandings about availability.
Increased productivity - employees are more motivated when their preferences are considered, leading to higher performance.
Time savings - automating the availability reporting process saves time for supervisors and the HR department.
Better organization - enables better human resource management and ensures adequate shift coverage at each location.
Configuring Accessibility Settings
Log in to the web version of Proplanum and go to the "Locations" tab from the toolbar.
Select the location you want to edit by clicking the three-dot icon on the right side and choose "Edit."
From the left sidebar, select "General."
Remember: The values of the general settings have been predefined in the system, but you can edit them as you wish.
Accessibility
Specify what access to accessibility features your employees will have. Choose the group for which the accessibility feature will be available from the available options:
- for all employees
- only for contract employees
- only for full-time employees.
Important: This setting is related to the configuration of your employees' employment conditions. Detailed information on the configuration can be found in the dedicated article "Configuring Team Member Employment Details"
Specify the minimum declaration time - decide how far in advance employees can report their unavailability (in days).
Where to see submitted employee availability
1. Availability in the work schedule
The specified availability of employees will be visible in the planned work schedule. More information on how to display the schedule can be found here.
In the Schedule tool, select the view with the "Availability" option checked from the left toolbar, and you will see it in the planned schedule.
Availability in the "Requests" tab
After logging into your account through a web browser, select "Requests" from the toolbar, and then Calendar in the upper right corner.
You will see a calendar with the availability specified by employees for the selected period.
Select "List view" in the upper right corner to return to the list of employee requests.
Availability in the "Team" tab
Log in to your account through a web browser and go to the "Team" tab. Find the employee from the list whose availability you want to check, then click the options button on the right side and select "Availability calendar". In the new window, you will see the employee's detailed availability for the specified month.
Reporting availability by employees significantly facilitates schedule planning. This makes the planning process faster and more efficient.
Updated on: 01/08/2024
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