Submit a leave request and more
In Proplanum, you can easily submit a request for time off, whether it's for vacation, child care, or sick leave. You can do this via a web browser or a mobile app. Below you will find step-by-step instructions on how to quickly send a new request to your supervisor.
Open your web browser and log in to your Proplanum account.
Go to the "Requests" tab.
In the upper right corner, click the "Add request" option.
In the new window, select the desired date range for your leave in the calendar.
Go to the detailed request settings by selecting the appropriate options:
"For the whole day" - you are submitting a request for the entire day - select this option if you are submitting a request for a single day
If you want to submit a request for a few hours on a given day, select the day from the calendar, turn off the "For the whole day" button, and additional windows will appear to specify the hours of absence.
"Skip weekends" - weekends will not be considered in the leave request period
"Skip holidays" - holidays will not be included in the requested leave period
Select the recipient of the request - specify who should receive your leave request. By default, your main supervisor will be selected.
After filling in all the required fields, click the "Next" button.
In the new window, specify what type of request you want to submit. For each type of request, the limit of used and available days is visible.
Click "Save".
The submitted request will be visible along with its status on the list.
Important: You will be notified of the status change of the request by your supervisor. The approved leave will be automatically marked in your work schedule.
In Proplanum, you have full insight into your leave limits. You can easily check how many days off you still have available without needing to contact the HR department.
Important: Request limits will be visible when submitting a request. But you can also check them by selecting the "Limits" icon in the upper right corner of the "Requests" tool.
Remember: In Proplanum, some requests do not affect the number of your leave days and therefore do not display limits, e.g., sick leave, business trip. This means they are unlimited.
You can also check your days off and submitted requests by selecting the "Availability Calendar" option in the upper right corner.
The calendar will display all submitted requests; by selecting a specific one, you will see a window with detailed information and status - requests with filled fields have been approved.
Log in to the Proplanum mobile app
On the main dashboard of the app, click the "Requests" tab at the bottom of the page.
Select the plus icon in the bottom right corner.
Choose the type of request. For limited requests, the number of days used and available is visible.
Select detailed settings from the available options.
In the calendar, mark the date range of your leave.
If you select a one-day period in the calendar, the "All day" option will appear. By selecting this option, you will submit a request for a full-day absence. However, if you want to submit a request for a few hours on a given day, turn off the "All day" button. After turning off this option, additional windows will appear where you can specify the exact hours of your absence.
"Skip weekends" - weekends will not be considered in the leave request period
"Skip holidays" - holidays will not be included in the requested leave period
Select the recipient of the request - specify who should receive your leave request. By default, your primary supervisor will be selected.
After filling in all the required fields, click the "Submit request" button.
All the requests you have submitted will be visible on the request list along with the current status.
Important: You will be notified of any status changes to your request by your supervisor. Approved leave will be automatically marked in your work schedule.
You can easily check your leave limits in the mobile application as well. Select the button in the upper right corner in the "Requests" tool.
Important: Request limits will also be visible when submitting a request.
Remember: In Proplanum, some requests do not affect the number of your leave days and therefore do not display limits, e.g., sick leave, business trip. This means they are unlimited.
Submitting other types of requests in Proplanum looks the same as for leave requests. The procedure is identical, regardless of the type. Depending on the settings specified by your company, some requests may not require supervisor approval.
Remember that the types of available leave requests are determined by your supervisors. This ensures that the system is tailored to the specific needs and policies of your company, providing flexibility and ease of managing requests.
Submitting a leave request via web browser
Open your web browser and log in to your Proplanum account.
Go to the "Requests" tab.
In the upper right corner, click the "Add request" option.
In the new window, select the desired date range for your leave in the calendar.
Go to the detailed request settings by selecting the appropriate options:
"For the whole day" - you are submitting a request for the entire day - select this option if you are submitting a request for a single day
If you want to submit a request for a few hours on a given day, select the day from the calendar, turn off the "For the whole day" button, and additional windows will appear to specify the hours of absence.
"Skip weekends" - weekends will not be considered in the leave request period
"Skip holidays" - holidays will not be included in the requested leave period
Select the recipient of the request - specify who should receive your leave request. By default, your main supervisor will be selected.
After filling in all the required fields, click the "Next" button.
In the new window, specify what type of request you want to submit. For each type of request, the limit of used and available days is visible.
Click "Save".
The submitted request will be visible along with its status on the list.
Important: You will be notified of the status change of the request by your supervisor. The approved leave will be automatically marked in your work schedule.
Request Limits
In Proplanum, you have full insight into your leave limits. You can easily check how many days off you still have available without needing to contact the HR department.
Important: Request limits will be visible when submitting a request. But you can also check them by selecting the "Limits" icon in the upper right corner of the "Requests" tool.
Remember: In Proplanum, some requests do not affect the number of your leave days and therefore do not display limits, e.g., sick leave, business trip. This means they are unlimited.
You can also check your days off and submitted requests by selecting the "Availability Calendar" option in the upper right corner.
The calendar will display all submitted requests; by selecting a specific one, you will see a window with detailed information and status - requests with filled fields have been approved.
Submitting a Leave Request via the Mobile App
Log in to the Proplanum mobile app
On the main dashboard of the app, click the "Requests" tab at the bottom of the page.
Select the plus icon in the bottom right corner.
Choose the type of request. For limited requests, the number of days used and available is visible.
Select detailed settings from the available options.
In the calendar, mark the date range of your leave.
If you select a one-day period in the calendar, the "All day" option will appear. By selecting this option, you will submit a request for a full-day absence. However, if you want to submit a request for a few hours on a given day, turn off the "All day" button. After turning off this option, additional windows will appear where you can specify the exact hours of your absence.
"Skip weekends" - weekends will not be considered in the leave request period
"Skip holidays" - holidays will not be included in the requested leave period
Select the recipient of the request - specify who should receive your leave request. By default, your primary supervisor will be selected.
After filling in all the required fields, click the "Submit request" button.
All the requests you have submitted will be visible on the request list along with the current status.
Important: You will be notified of any status changes to your request by your supervisor. Approved leave will be automatically marked in your work schedule.
Request limits
You can easily check your leave limits in the mobile application as well. Select the button in the upper right corner in the "Requests" tool.
Important: Request limits will also be visible when submitting a request.
Remember: In Proplanum, some requests do not affect the number of your leave days and therefore do not display limits, e.g., sick leave, business trip. This means they are unlimited.
Submitting other types of requests in Proplanum looks the same as for leave requests. The procedure is identical, regardless of the type. Depending on the settings specified by your company, some requests may not require supervisor approval.
Remember that the types of available leave requests are determined by your supervisors. This ensures that the system is tailored to the specific needs and policies of your company, providing flexibility and ease of managing requests.
Updated on: 31/07/2024
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