Reporting availability
If your employer wants you to inform them about your availability at work, Proplanum makes it easy to report your availability. This is especially useful for part-time workers or students.
Easy Planning - employees can precisely specify the days and hours they are available to work.
Avoiding Misunderstandings - there is no need to manually inform the supervisor about availability, which reduces the risk of errors.
Considering Preferences - the supervisor can plan the schedule taking into account the preferences of employees, leading to greater job satisfaction.
Real Impact on the Schedule - employees have more control over their schedule, allowing better management of private and professional time.
Remember: The ability to submit availability depends on the settings specified in the company.
You can report availability using a web browser or a mobile app.
After logging into Proplanum, select the "Applications" tab from the toolbar.
Click the "Calendar" icon in the upper right corner.
In the calendar for the selected month, you will see all submitted applications. If you hover over an application, its current status will be displayed. Select the "Set Availability" icon in the upper right corner.
In the new window, you can choose one of the options "Available" - the time when you want to work or "Unavailable" - the period when you do not want to work and need time off.
Set the period for which you want to report your availability. Select from the calendar.
If you want to submit availability for one day, you can choose the "All day" option.
If you do not select it, additional fields will appear where you can specify specific hours of availability.
Select a range of days from the calendar. This is the period for which you will define your availability. You can check the option "All day" or not, and then in the new fields, you will select the hours of availability.
Specify the repetition period from the available options:
Daily
Every 1 week
Every 2 weeks
Monthly
Select the days of the week on which the availability should be repeated.
Click "Save", and the set availability will appear on the calendar. It will also be visible to your supervisor.
You have set availability from August 1 to August 31. This means you have defined your availability for the entire month, from Monday to Friday, from 8:00 AM to 6:00 PM.
.
You can edit any complex availability at any time in a few simple steps. After clicking on it, a new editing window will appear.
Edit this availability - you edit only one selected availability. This action will not affect the other complex availabilities in this group. You can edit or delete it in the new change window.
Edit all - you edit all availabilities that are in the given group.
Remember: During the submission of availability, requests are taken into account. If your request has an accepted status, the submitted availability will not appear in the calendar. However, if the request has not yet been reviewed, the submitted availability will be visible in the calendar.
Important: If shifts have already been scheduled for the given period, your submitted availability will not be visible to the supervisor.
After logging in, select "Schedule" from the bottom toolbar.
In the bottom right corner, click the plus icon
In the new window, select "Report Availability".
In the new window, set the parameters of your availability. The process of submitting availability is the same as when using a web browser.
After clicking "Save", a notification about the submitted request will appear.
The submitted availability will be visible on your work schedule. Your supervisor will also see it.
Thanks to these features in Proplanum, managing time and availability becomes simpler and more transparent for all employees. Your preferences are taken into account when planning work, and you have a real impact on your work schedule.
Employee Benefits of Using Availability
Easy Planning - employees can precisely specify the days and hours they are available to work.
Avoiding Misunderstandings - there is no need to manually inform the supervisor about availability, which reduces the risk of errors.
Considering Preferences - the supervisor can plan the schedule taking into account the preferences of employees, leading to greater job satisfaction.
Real Impact on the Schedule - employees have more control over their schedule, allowing better management of private and professional time.
Remember: The ability to submit availability depends on the settings specified in the company.
You can report availability using a web browser or a mobile app.
Submitting Availability from a Web Browser
After logging into Proplanum, select the "Applications" tab from the toolbar.
Click the "Calendar" icon in the upper right corner.
In the calendar for the selected month, you will see all submitted applications. If you hover over an application, its current status will be displayed. Select the "Set Availability" icon in the upper right corner.
In the new window, you can choose one of the options "Available" - the time when you want to work or "Unavailable" - the period when you do not want to work and need time off.
Set the period for which you want to report your availability. Select from the calendar.
One-day availability
If you want to submit availability for one day, you can choose the "All day" option.
If you do not select it, additional fields will appear where you can specify specific hours of availability.
Periodic Availability
Select a range of days from the calendar. This is the period for which you will define your availability. You can check the option "All day" or not, and then in the new fields, you will select the hours of availability.
Specify the repetition period from the available options:
Daily
Every 1 week
Every 2 weeks
Monthly
Select the days of the week on which the availability should be repeated.
Click "Save", and the set availability will appear on the calendar. It will also be visible to your supervisor.
Example of Setting Availability
You have set availability from August 1 to August 31. This means you have defined your availability for the entire month, from Monday to Friday, from 8:00 AM to 6:00 PM.
.
Editing Complex Availability
You can edit any complex availability at any time in a few simple steps. After clicking on it, a new editing window will appear.
Edit this availability - you edit only one selected availability. This action will not affect the other complex availabilities in this group. You can edit or delete it in the new change window.
Edit all - you edit all availabilities that are in the given group.
Remember: During the submission of availability, requests are taken into account. If your request has an accepted status, the submitted availability will not appear in the calendar. However, if the request has not yet been reviewed, the submitted availability will be visible in the calendar.
Important: If shifts have already been scheduled for the given period, your submitted availability will not be visible to the supervisor.
Submitting Availability from the Mobile App
After logging in, select "Schedule" from the bottom toolbar.
In the bottom right corner, click the plus icon
In the new window, select "Report Availability".
In the new window, set the parameters of your availability. The process of submitting availability is the same as when using a web browser.
After clicking "Save", a notification about the submitted request will appear.
The submitted availability will be visible on your work schedule. Your supervisor will also see it.
Thanks to these features in Proplanum, managing time and availability becomes simpler and more transparent for all employees. Your preferences are taken into account when planning work, and you have a real impact on your work schedule.
Updated on: 31/07/2024
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