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# Managing positions and tags in locations

Positions and tags decide who you can schedule at a given location and in what role. On the **"Positions and tags"** page of a chosen location you turn on the available positions, decide whether they count towards settlement, and organise the work with tags. These settings are adjusted by the Organisation Administrator, the Advisor and the Location Manager.

You may already have assigned some positions and tags when creating the location — see [Creating and managing locations](https://help.proplanum.com/en/article/creating-and-managing-locations-15zayfi/). Here you will learn how to manage them in a location that already exists.

# Opening the page

1. In the menu on the left click **Locations** (the **ORGANISATION** group).
2. On the chosen location click the **pencil** icon ("Edit location") in the row (or the ⋮ menu).
3. In the settings panel on the left choose **"Positions and tags"** from the **LOCATION** group.

![Choosing the "Positions and tags" tab in the location editor menu](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-nav-positions_ducj6o.png)

You will see two sections: **"Positions"** and **"Tags"**. Above each list there is a search field with which you can quickly filter an item by name.

# The position columns

The position table shows the name, the colour and three settings you control at this location.

* **Accountable** — a click toggles the value Yes/No (with an icon). Set to Yes, shifts in this position are counted towards settlement and pay at this location.
* **Default** — an informational column (read-only), showing Yes/No with an icon. Yes means the position is **assigned automatically to every employee** at this location.
* **Visibility** — a slider. On = the position is available to assign to employees and visible in this location's schedule.

![The Accountable, Default and Visibility columns in the position table](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-positions_3oaobh.png)

| Important: A position starts working in the schedule only once you set **Visibility** to on. If you cannot see a new position, check that switch — more in [I have a new position — why can't I see it in the location?](https://help.proplanum.com/en/article/i-have-a-new-position-why-cant-i-see-it-in-the-location-z6c9v6/).

# Adding a position

1. In the **"Positions"** section click **"Add position"**.
2. Enter the **"Name"** and choose a **colour** from the dropdown next to it (the colour marks the position in the schedule).
3. Tick **"Is included in working hours"** if shifts in this position are to be counted towards settlement and pay.
4. Click **"Add"**.

![The add position window: name, colour and "Is included in working hours"](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-position-dialog_14mkxc9.png)

|| Remember: A new position goes to the whole organisation, but is immediately visible only in the current location. In the other locations you turn it on with the **Visibility** switch.

# Adding a tag

Tags help organise and describe the work at a location.

1. In the **"Tags"** section click **"Add tag"**.
2. Enter the tag's **"Name"**.
3. Click **"Add"**.

# Saving changes

After changing **Accountable** or **Visibility** an action bar appears at the bottom. Click **"Save"** to keep the settings, or **"Undo changes"** to discard them. Until you save, the search and the pagination of the lists are inactive. Adding a position or a tag is saved immediately once you click **"Add"**.

||| Caution: You can add and configure positions and tags here, but **they can only be deleted in Company settings** (as an Organisation Administrator) — see [Assigning positions and tags](https://help.proplanum.com/en/article/positions-and-tags-11wr8mm/).