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# General location settings

Two pages of the location editor decide what employees at a given location can report and who is told about what happens during a shift: **"Availability and requests"** (the **SCHEDULE** group) and **"Work time alerts"** (the **TIME TRACKING** group). You adjust these settings separately for each location as an **Organisation Administrator**, an **Advisor** or a **Location Manager**.

# Opening them

1. In the menu on the left click **Locations** (the **ORGANISATION** group).
2. On the chosen location click the **pencil** icon ("Edit location") in the row or the ⋮ menu.
3. In the settings panel on the left choose **"Availability and requests"** or **"Work time alerts"**.

![The Availability and requests page in the location editor](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-nav-availability_1xqjkd2.png)

# Availability

The section controls whether and who can report their availability, and how far in advance.

* **"What employees can submit"** — a multi-choice list with the **Availability** and **Unavailability** options. Choose which of them employees can report.
* **"Access to availability features"** — points to the group of employees with access to the feature. The options are: **For all employees**, **Only for employees on a mandate or B2B contract**, **Only for employees on an employment contract**.
* **"Minimal declaration time"** — tick this to require employees to report unavailability a minimum time in advance. Once ticked, fill in the **"Days amount"** field (the days of notice).

![The Availability section on the Availability and requests page](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-availability_af0gk4.png)

| Important: An empty choice in **"What employees can submit"** switches off availability submission entirely — employees will then report neither availability nor unavailability.

# Requests

Here you set the rules for handling requests at a given location.

* **"Deduct the limit in hours according to the schedule"** — once a request is approved, the system adds up the lengths of the shifts the request overlaps and reduces the limit by that many hours. When there is no shift planned on a given day, it deducts 8 h multiplied by the full-time equivalent by default. Useful with an averaged working time system.
* **"Option to declare delegation"** — lets employees submit business trip requests. Only those who have the **Business trip** request type assigned will be able to.
* **"Allow manager to manage requests"** — lets a Manager approve, reject and submit leave requests on behalf of their employees.

![The Requests section on the Availability and requests page](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-requests_1da7h8v.png)

# Work time alerts

The **"Work time alerts"** page (the **TIME TRACKING** group) decides who receives notifications about events during a shift and after how long the system sends them.

* **"Notifications recipient"** — who gets the alerts. The options are: **Schedule creator** (the default) or **All managers**.
* **"Employee late arrival"** — tick to turn the alert on and choose the time threshold from the planned shift start. **15 minutes** by default.
* **"Employee early finish"** — an alert when an employee ends work earlier than planned. **Never** by default.
* **"Employee absence on shift"** — an alert when an employee does not turn up for a planned shift. **60 minutes** by default.
* **"Reminder before shift"** — the only entry that goes not to the manager but to the employee themselves: a push notification ahead of the planned shift start. You pick the notice from a list running from 5 minutes to 5 hours; ticking the option suggests **30 minutes**.

![The Work time alerts page with the recipient and four entries](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/ppen26-loc-alerts_1yrlbwt.png)

||| Caution: The **"Work time alerts"** page is visible only to organisations with the time tracking feature active. Without it you will see neither the notification recipient nor the alert thresholds.

# Saving changes

Once you have made your changes click **"Save"** to keep the settings. The **"Revert changes"** button restores the values from before the edit, if the save has not been performed yet.

|| Remember: The three tolerance thresholds (lateness, early finish, absence) stop at one hour — only the reminder before a shift offers longer values. The remaining location settings sit on the neighbouring pages: [Basic information](https://help.proplanum.com/en/article/basic-location-details-settings-10lwcxo/), [Positions and tags](https://help.proplanum.com/en/article/managing-positions-and-tags-in-locations-kua7j5/) and [Working hours settings in a location](https://help.proplanum.com/en/article/work-hours-settings-in-a-location-oehsbi/), where you also set up swaps, giveaways and open shifts.