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# Changing the number of seats

Seats are the number of licences in your plan — that is, how many employees you can handle in the system. When the team grows or shrinks, you adjust the seat limit: you buy extra seats or schedule a reduction for the next period. Only the Organisation Administrator changes the number of seats.

# Buying extra seats (an increase)

Buying extra seats raises the limit straight away — the new seats are available as soon as they are paid for, and the difference is charged pro rata to the end of the current period.

1. In the left-hand menu pick **"Billing"** (at the bottom) to open the **"Your subscription"** page.
2. On the **"Your plan"** card click **"+ Buy extra seats"**. The card also shows the breakdown of seats: **"Taken"**, **"Free"** and **"Purchased"**.

![The Your plan card](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/plany-zmiana-stanowisk-1_1id64wm.png)

3. In the **"Buy extra seats"** window set the number in the **"How many seats to add?"** field — use the **−/+** stepper or the quick **+1**, **+5**, **+10** buttons. Below you will see the **"New limit"** and the **"Top-up for the current period"**.
4. Click **"Buy and pay"**. If you have no card added, choose **"Go to the summary"** and pay as a one-off. The new seats are available as soon as they are paid for.

![The buy extra seats window](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/plany-zmiana-stanowisk-2_1hp0hv2.png)

| Important: Extra seats and plan upgrades are charged pro rata and work straight away. The default card is charged automatically; with no card added you pay as a one-off through Stripe.

# Reducing the limit

If the team has shrunk, you can schedule a reduction of the seat limit. The reduction takes effect from the next period — the current period is unaffected.

1. On the **"Your plan"** card click the **"Reduce the seat limit"** link.
2. Set the **"New seat limit"** with the stepper. You will see when the change takes effect and the new price from the next period.
3. Click **"Schedule the reduction"**.

![Reducing the seat limit](https://storage.crisp.chat/users/helpdesk/website/-/3/1/2/4/3124ad20f50ccc00/plany-zmiana-stanowisk-3_1nw053h.png)

||| Caution: You cannot go below the number of seats taken. If you want to reduce the limit further, archive employees first to free the seats up.

# Related topics

- [Invoice details](https://help.proplanum.com/en/article/invoice-details-19aaum8/)
- [Payment and billing methods](https://help.proplanum.com/en/article/payment-and-billing-methods-1125eop/)